%201.png)
Reduce invoice processing time and eliminate manual accounts payable work.
Pricing That Puts Finance First
One Platform, Every stage of
Business Spending.
We believe finance teams deserve better.
ExpenseOnDemand brings expenses, invoices, procurement, travel and approvals into one intelligent platform - so finance teams spend less time processing transactions and more time driving the business forward.
Select your payment currency
£
GBP
Monthly
Yearly
(Save more on
annual contract)
annual contract)
Essential
For Small Businesses
£8.00
£4.90
Per active user/month (Annual Contract)
Power User Model
All users in the plan will be billed.
Suggested for 4+ users
£4.90/additional user per month
Features in Essential:
Audit Trail Report
Approval by line manager and/or Finance Manager
Build Your Own Report
Capping-Daily Limit
Cost Centres
Duplicate Checker
Expense Category Management
Export Receipts to Xero & Quickbooks
Finance Manager can EDIT an expense
Integration
Mileage
No Receipt / With Tax / Without Tax
Receipt with Multiple Tax Rates
Roll Back Exported Expense(s)
Tax Rates
- Customisable ERP integrations & HRIS integrations (NetSuite, MS Dynamics, Sage Intacct),
- Leave Management
- AP Automation
Premium
As your business scales
£9.50
£7.00
Per active user/month (Annual Contract)
Active User Model
Only active users will be billed; inactive users won't be charged.
Suggested for 4+ users
£7.00/additional user per month
Everything in Essential, plus:
Accruals Report
Additional Fields
Auto Approvals
Assign Categories to Grade/Group
Administrator Privileges
Business Purpose
Credit Cards
Delegate
Deputy for Approver
Entertainment Attendee Type
Expense Claims Reports / Container
Foreign Exchange
Multiple Companies
- Customisable ERP integrations & HRIS integrations (NetSuite, MS Dynamics, Sage Intacct),
- Leave Management
- AP Automation
Enterprise
For Larger Organisations
Custom Pricing
Annual Contract
Suggested for 150+ users
Additional users can be added: per user/month
Everything in Premium, plus:
Advances
Anti-Fraud : Multiple Claimants claiming same expense
Customers
Capping (Monthly & Yearly Limit)
Carbon Footprint
Duty Of Care (DOC)
Entertainment (Per Person Limit)
Fuel Card
Hotel & Lodging (Per Night Limit)
Location
Multiple Vehicle
Multi Country
Multiple Level (Counter Approvers)
Non-Reimbursable Fuel
Open APIs
Pre-Approval
Passenger & Load Allowance
Project Management
Submission-Time Limit
Calculate your Saving
See how much you could save with activity-based pricing
Traditional software charges for everyone. We only charge for active users - so your costs grow with your business, not your payroll. Use the calculator to see your potential savings
Need further support?
Premium Support
Personalised Support Anytime
24/5 Support
Live chats / Remote assistance
Dedicated call support
10 days onboarding support
One-on-one sessions
Dedicated product assistance
Boost & Launch
Expert guidance to start your Onboarding
Dedicated product expert for Onboarding
Hypercare
Training
Compare Features
Take a look at the full list of features available in our packages.
Analysis Group Function
Features
Essential
Premium
Enterprise
Audit Trail Report - Invite your Auditor / Tax inspector / Accountant to review spending for compliance purposes
Realtime Insights & Analytics of company wide spending
Display to Approver Claimants historical spend
Liability Report - to manage monthly accruals
Expense Analysis Dashboard
Cost Centre Group Functions
Credit Card Group Functions
Expense Category / Code Management Group Functions:
Report Writer & Integration Group Functions:
Mileage Capture & Compliance Group Functions:
Open APIs Group Functions:
Setup Your Organisation Group Functions:
Expense Policy & Compliance Group Functions:
Tax Management Functions:
Additional Add-Ons:
Frequently Asked Questions
Pricing FAQs
Find quick answers or contact our support team
What does "per user, per month" mean?
You only pay for users who are active on the platform each month.
You can add unlimited users or profiles, but charges apply only to those who are actively submitting or managing spend — ensuring cost efficiency and alignment with actual usage.
Can I cancel my ExpenseOnDemand plan at any time?
Your commitment depends on your contract type.
Most customers begin with a hands-on onboarding experience, where we configure the platform and allow you to test it using real expenses. This helps you quickly determine if ExpenseOnDemand is the right fit — often within the first few days.
Many organisations choose a minimum one-year agreement to benefit from discounted pricing and long-term value.
If your needs change, our team will work with you to address any concerns. If a contract is ended early, the remaining balance for the agreed term would still apply.
Can I add more functions to the Essential Plan?
Yes. You can add additional features at any time. Any new functionality can be tested before full adoption, allowing you to expand your platform based on your needs — ensuring you only invest in what delivers value.
Can somebody who occasionally claims expenses use ExpenseOnDemand?
Yes. ExpenseOnDemand is designed to support teams with varying levels of activity.
For smaller organisations, all users can be enabled with full access, providing simplicity and predictable billing.
For larger organisations, our Active User Pricing Model ensures you are only charged for users who actively submit expenses — keeping costs aligned with real usage.
We also work with you to define a structure that balances flexibility, fairness, and cost control.
How easy is the product to install / setup?
Getting started with ExpenseOnDemand is fast and straightforward, with a focus on rapid time to value.
1. Guided Configuration
Our team sets up your account based on your structure, policies, and workflows
Users, approval processes, and integrations are configured quickly and efficiently
2. Real-World Testing
You can test the platform using real transactions
This ensures everything works as expected before full rollout
3. Fast Adoption
Most organisations are operational within a day
The platform is intuitive, reducing the need for extensive training
Ready to simplify every stage of business spending?
One platform. One source of truth. Built around finance teams.