Frequently Asked Questions

Expense management is a process for organising and managing company expenses.

1. Increased profitability: A company's profitability can be increased by tracking and controlling expenses to identify and eliminate areas for cost reduction.

2. Compliance and regulations: Business expenses are subject to government regulations, so businesses must track and report them to comply with these regulations. A sound expense management system helps businesses comply with these guidelines.

3. Improved cash flow: It is possible for businesses to manage their cash flow and avoid unexpected shortfalls by having a clear understanding of their expenses.

4. Reduced fraud: It is possible to reduce fraud and theft by implementing a tracking and approving expenses system.

5. Better decision making: Better resource allocation decisions require accurate and timely expense data.

These are a few examples of the importance of expense management. If you haven't incorporated an expense process yet in your company, start with ExpenseOnDemand, we'll guide you along the way to more intelligent, faster and better financial decisions.

At ExpenseOnDemand, we like to keep things simple. While considering the transition from a manual and paper-based expense reporting process, you should learn how simple it is to use the platform.

• Enter your name & email.
• Use the OTP sent to you to verify your email.
• Set your password.
• Enter your Organisation name.
• Invite three of your colleagues, so that the free trial is meaningful.
• it takes 30 seconds to setup your free trial.

ExpenseOnDemand is a cloud-based expense management software. To add further efficiency to the expense process, you and your colleagues can download our mobile app, allowing you to submit expenses on the go.

‍iOS download | Android download.

Absolutely. ExpenseOnDemand integrates with popular accounting tools such as Xero, Quickbooks, Tally and Sage.
‍See all integrations.

Yes, our expense solution is available across iOS and Android if you're looking to use it on mobile and available using your web browser too.

No, you do not. ExpenseOnDemand allows you and your colleagues to scan and upload expense receipts straight to the platform, providing a safe and justified copy is available when reviewing expenses.

This helps with a clutter-free process and a cleaner and greener environment too.

You could save up to 10 hours per employee monthly by simply changing from traditional expense management to a digital system.

As the primary account holder on the platform, you can set different permissions for each team member. This gives them all limited control over the tool based on what you allow them to do.

For example, an approver has the ability to say 'yes' or 'no' to expenses., whilst an employee only has the ability to scan and submit expenses.

ExpenseOnDemand offers a lot more control per user. Book a demo to discuss your requirements with our team - we'd love to show you around.

Yes, you can. An expense policy is a document that states what an employee can and cannot claim. For example, you may not want employees to claim and be reimbursed for entertainment-based spending. An expense policy will limit this claim from happening if an employee tries to submit it.

‍To learn more about expense policies, visit our complete guide.

Yes, you can, such as an allowance for breakfast, lunch and dinner, with daily limits for each meal type.

In addition to the basic line manager level approval, you can add an additional 5 levels of Counter Approvers, each with their own limit, before it goes to the Finance Approver.

You can setup their deputy, and as soon as the Approver enters their Out Of Office via their mobile, the expense goes to the deputy for approval.  Even here, you can setup any number of deputies.

Yes, all employees who will use ExpenseOnDemand will need to on the application.  That said, the application handles two types of Claimants, i.e., Power & Casual.  Power users, as the name suggests, are Claimants who make claims daily.  Whereas, Casual users, as the name suggests, only make claims occasionally, say, once every 2 months, etc.

The Finance manager can describe a vehicle in this manner if they so choose.  But for the Claimant it is simple because they have to just select from a pick list.

The application is smart, because it sends one notification to the Approver at a pre-determined time for multiple items.

Yes, if you configure it.  This function complies with the HMRC requirements of capturing a receipt and only claiming back VAT on Business Miles travelled.

Yes, you can have any number of entities in one or more countries managed through a single subscription.

Yes.