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  • The integration transports all employee/vendor expense data from Expense On Demand into Xero. The data that is transported, relates to the business expenses that employees/vendors have incurred on behalf of the business, during their day to day business activities.
  • The Set-up (connecting Expense On Demand to Xero) takes a few minutes. Here you “map” in Expense On Demand where the data should go into Xero. This has been explained step by step in the attached video. At a basic level, this data typically relates to “who incurred the expense” and “what the expense was incurred for”.

If you are an existing Xero user or are contemplating to buy Xero, connecting Expense On Demand to Xero is very simple and easy. This is explained step by step in the attached video “How do I connect to Xero?”.

  • If you turn off the integration button in Expense On Demand, you will de-link Expense On Demand from Xero. But this is NOT recommended, because this will result in re-setting to “factory settings” all your configuration settings. As a result, you will have to go back again and re-connect to Xero and configure the settings from scratch. That said, even though this is not recommended, re-configuring is only a 5-minute task!
  • By turning off the integration button in Expense On Demand, you will de-link Expense On Demand from Xero. This will result in cancelling your configuration settings. As a result, you have to again connect to Xero and configure the settings.
  • By disconnecting Expense On Demand from inside Xero, your configuration settings will remain intact. Your automatic data exchange and data settings will also stay intact. It simply means that you must go into Expense On Demand and connect to Xero again. Thereafter, select the data that you wish to export to Xero, and click on Export in Expense On Demand, and data will flow to Xero automatically.
  • When you disconnect Expense On Demand from inside Xero, your configuration settings will remain intact. It simply means that you must go into Expense On Demand and connect to Xero again. You can continue to export data from Expense On Demand by selecting the data you wish to export, by just clicking on the Export button.
  • After you buy the Accounting integration functionality (in Expense On Demand) and enable the Xero sync in Expense On Demand and have completed all the data transfer steps (as explained in the data flow diagram and in the step-by-step video), the data sync has been set up.
  • The data transportation occurs when you click on the EXPORT button after you have selected a date range for the export.
  • This integration mechanism gives the user full control, i.e., which data and when to transport it to Xero automatically, without any manual intervention.
  • When the data is transported from Expense On Demand to Xero, the export “Debits” the expense type/category and “Credits” the person/vendor who incurred the expense or is owed the money for that expense.
  • After the data is transported from Expense On Demand to Xero, you can view the transactions in Xero under “purchase bills”.
  • Hence, instead of entering hundreds of transactions manually, line by line, the same data can be exported from Expense On Demand to Xero within seconds, automatically as explained above.

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