ExpenseOnDemand helps you to ‘Xero in’ on streamlined expense management

Already a global business in its own right, ExpenseOnDemand has teamed up with the clever people who produce the Xero accounting software platform to offer an even more streamlined expense management solution anywhere on the planet.

The best business expense tracking software needs to do much more than simply track expenses. It needs to integrate with the rest of a company’s financial functions so that capturing the expense data at the ‘point of sale’ triggers a series of other actions and date records.

And that’s what the latest ExpenseOnDemand development does. Working with Xero, the New Zealand-based producers of cloud-based accounting software for small and medium businesses, we have developed a way for recording of an expense not simply in an expense claim, but also as figures in the company accounts. Here’s how it works:

The integration process
They say a picture is worth a thousand words. Taking that thought on board, we have a video presentation to show you exactly how to bring together the two software packages. It’s a simple process.

First, you’ll need to create your settings in a once-only exercise, and you’ll be remembered every time you log in.

Second, as part of that process you’re able to introduce your employees to Xero by name

Third you’ll be able to set up the software to make the necessary tax calculations – 20% VAT in the UK for instance – and the expense categories you want to use.

That’s all you need to do to set up your permanent working relationship with Xero. When that’s done, you can get on with running your business, and leave it to ExpenseOnDemand and Xero to make precise records of the expenses your business has incurred.

Paying expenses

On a day to day basis you’ll be able to:

  • find a list of approved expenses
  • see the value of a particular claim
  • check out the currency involved
  • who made the claim
  • who approved payment
  • when it was approved,
  • and any notes they may have added.

After that, clicking the ‘export’ button sends the data from ExpenseOnDemand to Xero, where payment can be completed – recording the payment in your company accounts at the same time.

Although Xero also has offices in Australia, the United Kingdom, the United States, Canada, Asia and South Africa, its software, like ours, can be operated anywhere there’s a WiFi signal by anyone with a smartphone.

Remember, before our partnership with the multi-national Xero, ExpenseOnDemand was already a feature-rich suite of online expense management software, allowing almost 100,000 customers in half the world’s countries to create cost-effective bespoke expense management solutions delivering the best value.

And we’ll offer part of our service for nothing, for ever…
Once you’re a registered user, we’ll offer some of our features entirely free for as long as you stay registered. But once you’ve felt the power of our app, we’re confident you’ll want to explore more of its features and see just how effective our online expenses software can be for your business.

Picture: Xero web site