Why invoices take a toll on Ollie5 July, 2019 8:45 am
Ollie’s fingers stumbled over the keyboard, making a sound that could have been rats in the corners of a darkened room. “There’s got to be a better way than this,” he said to his friend Bill, who was working on a sales proposal at the other side of the room.
“A better way to do what?” Bill wanted to know.
“Process all these invoices. It’s interfering with my mental stability. My mind goes sort of numb, and after a while I can’t tell how accurately I’m doing the job, even when I check. In fact, I’d go so far as to say I am making mistakes because of the number of numbers involved. It’s statistically impossible for that not to be happening.”
Bill smiled and nodded. “As far as small business expense tracking is concerned, there is a better way. No need for multiple keying of the same data, because the online expenses software does the drudgery for you – and computers don’t make mistakes.”
“I think you’ll find they do,” said Ollie. “Remember that monster electricity bill I got last year?”
“I repeat,” said Bill, “computers don’t make mistakes. The people who tell computers what to do make mistakes, but software doesn’t. It does what people tell it to do, and things only go wrong when people get involved.”
He went on: “Using small business expense tracking software such as ExpenseOnDemand means you only have to key an expense into the system once, and if you have it set up correctly to suit your business, the numbers are filed in the right place, with the receipts. That makes child’s play of claiming expenses, having them approved, and filed with the finance people against the right cost numbers.
“It’s miles better than someone tapping away at a keyboard and getting things wrong – because when that happens, someone loses money. Might be the company, or might be the claimant. Either way, it’s inaccurate, and time’s wasted in sorting it all out. None of which helps you with inputting all of those numbers, which I notice you’ve stopped doing… Stick at it,” he said, with a smile as enigmatic as the Mona Lisa. Ollie saw the smile, and ventured: “You have that look on your face. What’s going on?” Bill replied with a dismissive wave of the hand, and went back to his task.
But after lunch, which unusually he’d taken alone, he threw a bag onto Ollie’s desk. “Present for you,” he said.
Ollie looked up. “For me?” He opened the bag excitedly and took out a black t-shirt. Printed on the front were the words ‘Help me! I keep hearing invoices’.